THE MEETING, held in Stilwell was called to order by Bruce Tabor, Board Chairman.
THE INVOCATION was given by Danny Braden.
GUESTS PRESENT: Ronnie Morgan’s wife – Vanda Morgan
THE MINUTES of the January 2008 meeting were approved as written. The motion to approve the minutes was
made by Mike Ballard and seconded by Sam Chandler. The motion carried with 9 yes votes and 1 abstention.
FINANCIAL REPORT: A motion was made by Ronnie Morgan and seconded by Danny Braden to accept the
Financial Reports (December 2007, January 2008 and February 2008) as presented. The motion carried with a
unanimous roll call vote.
PROGRAM STATUS REPORTS: A motion was made by Mike Ballard and seconded by Addie Griffin to accept the
Program Status Reports (January 2008, February 2008 and March 2008) as received. The motion carried with a
unanimous roll call vote.
ADMINISTRATIVE – CHANGE OF AUDITOR: A motion was made by Donna Wood and seconded by Phyllis Asbill
to make a change of auditors to Tim Ridge with Scruggs, Ridge & Co., CPA's out of Little Rock, AR due to late
filings of audits and 990 tax forms. The motion carried with a unanimous roll call vote.
ADMINISTRATIVE – ADDENDUM TO PERSONNEL POLICIES: A motion was made by Sam Chandler and
seconded by Mike Ballard to accept an Addendum to the Cookson Hills Community Action Foundation, Inc.
Personnel Policies Page 12, “IX. Employee Benefits” “A. Sick Leave Rates” 1 and Page 13, C. “Annual Leave
Rates” 1. (Sick Leave Rates (add the following: After full time employees reach the sum of 240 hours of sick
leave, (as long as the 240 sick leave hours are maintained) they are entitled to 1 day of annual leave for each two
days of sick leave)). This will become effective February 01, 2008 and will be reevaluated after one year. C.
“Annual Leave Rates” add the sentence “Full-time employees can accumulate up to 480 hours total annual leave.”
ADMINISTRATIVE – PERFORMANCE EVALUATION: A motion was made by Mike Ballard and seconded by Donna
Wood to accept the change of using a new form for the Performance Evaluation. An employee who assumes a
new job position will be evaluated by themselves and his or her supervisor at the end of forty-five (45) and ninety
(90) calendar days. Employees will be evaluated annually. The motion carried with a unanimous roll call vote.
HOUSING - ERC: A motion was made by Sam Chandler and seconded by William Long for the Executive Director,
Cleon Harrell to sign off on the documents from Belmont. The motion carried with a unanimous roll call vote.
BOARD MEMBERS: A motion was made by Mike Ballard and seconded by Ronnie Morgan to accept two new
members which will comply with the new Head Start regulations. The members are Kenny Richard a former Head
Start Parent and has a background and expertise in fiscal management or accounting and Crystal Jones an
Alternate for the Policy Council. Addie Griffin will meet the requirement of having someone on the board that has
a background and expertise in early childhood education and development. Mike Ballard will ask Wayne Bailey an
attorney to meet the requirement for the licensed attorney familiar with issues that come before the Governing
Body. The motion carried with a unanimous roll call vote.
The meeting adjourned at 7:14 p.m.
MEETING CALLED TO ORDER
INVOCATION
INTRODUCTION OF GUESTS
ROLL CALL
MINUTES OF LAST MEETING (January 2008)
FINANCIAL REPORT (December 2007, January 2008 and February 2008)
PROGRAM STATUS REPORTS (January 2008, February 2008 and March 2008)
CHANGE OF AUDITOR
ADDENDUM TO PERSONNEL POLICIES
PERFORMANCE EVALUATION
SIGN OFF ON ERC
BOARD TRAINING – EXCELLENCE IN FINANCIAL MANAGEMENT – COURSE 2, 3 and 4
BOARD MEMBER
ANNOUNCEMENTS
OLD BUSINESS
ANY BUSINESS NOT KNOWN AT THE TIME OF THE AGENDA
ADJOURN
COOKSON HILLS COMMUNITY ACTION FOUNDATION, INC.
P.O. BOX 745, TAHLEQUAH, OK 74465
918-456-0571
AGENDA
APRIL 14, 2008
CHARLIE’S CHICKEN & BARBEQUE
HIGHWAY 59 & WALNUT, STILWELL
5:30 p.m.
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COOKSON HILLS COMMUNITY ACTION FOUNDATION, INC.
BOARD MEETING MINUTES
MONDAY, APRIL 14, 2008
CHARLIE’S CHICKEN & BARBEQUE
HIGHWAY 59 & WALNUT, STILWELL
5:30 p.m.
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