MEETING CALLED TO ORDER
INVOCATION
INTRODUCTION OF GUESTS
ROLL CALL
MINUTES OF LAST MEETING (June 2008)
FINANCIAL REPORT (May 2008)
PROGRAM STATUS REPORTS (June 2008)
HEAD START – ACCEPTANCE OF PLANS
ADMINISTRATIVE: AUTHORIZATION OF DESIGNEE TO SIGN CHECKS
ADMINISTRATIVE: CELL PHONE POLICY
ADMINISTRATIVE: DISCUSSION OF BY-LAW CHANGES – QUALIFIED BY-LAW ATTORNEY
ADMINISTRATIVE: MILEAGE REIMBURSEMENT 48.5 – FREEZE AT 48.5 – ALL PROGRAMS.
BOARD TRAINING – EXCELLENCE IN FINANCIAL MANAGEMENT – COURSE 7 PART 2
ANNOUNCEMENTS
OLD BUSINESS
ANY BUSINESS NOT KNOWN AT THE TIME OF THE AGENDA
ADJOURN
COOKSON HILLS COMMUNITY ACTION FOUNDATION, INC.
P.O. BOX 745, TAHLEQUAH, OK 74465
918-456-0571
AGENDA
FOR
July 14, 2008
CHARLIE’S CHICKEN & BARBEQUE
HIGHWAY 59 & WALNUT, STILWELL
5:30 p.m.
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COOKSON HILLS COMMUNITY ACTION FOUNDATION, INC.
BOARD MEETING MINUTES
MONDAY, JULY 14, 2008
CHARLIE’S CHICKEN & BARBEQUE
HIGHWAY 59 & WALNUT, STILWELL, OK
5:30 p.m.
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THE MEETING, held in Stilwell was called to order by Bruce Tabor, Board Chairman.
THE INVOCATION was given by Karen Horn.
GUESTS PRESENT:
THE MINUTES of the June 2008 meeting were approved as written. The motion to approve the minutes was
made by Donna Wood and seconded by Kenny Richard. The motion carried with 6 yes votes and 2 abstentions.
FINANCIAL REPORT: A motion was made by Mike Ballard and seconded by Addie Griffin to accept the Financial
Report (May 2008) as presented. The motion carried with a unanimous roll call vote.
PROGRAM STATUS REPORTS: A motion was made by Phyllis Asbill and seconded by Sam Chandler to accept
the Program Status Report (June 2008) as received. The motion carried with a unanimous roll call vote.
HEAD START - PLANS: A motion was made by Kenny Richard and seconded by Donna Wood to accept the
plans distributed at the last meeting as presented. The motion carried with a unanimous roll call vote.
ADMINISTRATIVE – AUTHORIZATION OF DESIGNEE TO SIGN CHECKS: A motion was made by Sam Chandler
and seconded by Donna Wood to designate Karen Horn as an authorized designee of the agency to sign checks.
The motion carried with a unanimous roll call vote.
ADMINISTRATIVE – CELL PHONE POLICY: A motion was made by Mike Ballard and seconded by Kenny Richard
for the agency to adopt a cell phone policy as presented. The motion carried with a unanimous roll call vote.
ADMINISTRATIVE – BY-LAWS: A motion was made by Sam Chandler and seconded by Addie Griffin to retain the
attorney from Oklahoma City that has been working on the By-Law changes for CAP-LAW and not to proceed
further with changes to our By-Laws until Head Start makes a ruling on the new standards. The motion carried
with a unanimous roll call vote.
ADMINISTRATIVE – MILEAGE REIMBURSEMENT: A motion was made by Donna Wood and seconded by Kenny
Richard to freeze the mileage reimbursement for the agency at 48.5 cents per mile. The motion carried with a
unanimous roll call vote.
Jeannie Clinton – Head Start Director distributed the ERSEA Plan and Transportation Plan for Head Start to be
voted on at the next meeting. Kim Brown – Disabilities Specialist presented to the board a brief description of the
plans.
Cleon Harrell the Executive Director announced that we have started the Choices Store Voucher Program in our
counties which is part of our VISTA Program. Each participating household will receive $50 per person in the
household every two months. To qualify you must meet the income guideline of 125% low income or have a
situational need.
The meeting adjourned at 6:23 p.m.