MEETING CALLED TO ORDER
INVOCATION
INTRODUCTION OF GUESTS
ROLL CALL
MINUTES OF LAST MEETING (August 2008)
FINANCIAL REPORT (July, August 2008)
1-A Credit Card Reports (July, August 2008)
PROGRAM STATUS REPORTS (August, September 2008)
HEAD START – ACCEPTANCE OF PLANS
HEAD START – ACCEPTANCE OF CONTRACT BETWEEN BILL WILLIS AND COOKSON HILLS COMMUNITY
ACTION FOUNDATION, INC. – HEADSTART PROGRAM FOR USE OF FACILITY
ADMINISTRATIVE – VOLUNTEER POLICY
ELECTION OF OFFICERS
BOARD TRAINING – EXCELLENCE IN FINANCIAL MANAGEMENT
ANNOUNCEMENTS
OLD BUSINESS
ANY BUSINESS NOT KNOWN AT THE TIME OF THE AGENDA
ADJOURN
COOKSON HILLS COMMUNITY ACTION FOUNDATION, INC.
P.O. BOX 745, TAHLEQUAH, OK 74465
918-456-0571
AGENDA
FOR
OCTOBER 13, 2008
CHARLIE’S CHICKEN & BARBEQUE
HIGHWAY 59 & WALNUT, STILWELL
5:30 p.m.
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COOKSON HILLS COMMUNITY ACTION FOUNDATION, INC.
BOARD MEETING MINUTES
MONDAY, OCTOBER 13, 2008
CHARLIE'S CHICKEN & BARBEQUE
HIGHWAY 59 & WALNUT, STILWELL
5:30 p.m.
|
THE MEETING, held in Stilwell was called to order by Bruce Tabor, Board Chairman.
THE INVOCATION was given by Danny Braden.
GUESTS PRESENT:
THE MINUTES of the August 2008 meeting were approved as written. The motion to approve the minutes was
made by Kenny Richard and seconded by Danny Braden. The motion carried with 5 yes votes and 2 abstentions.
FINANCIAL REPORT: A motion was made by Sam Chandler and seconded by Addie Griffin to accept the
Financial Reports (July 2008, August 2008) as presented with changes as mentioned for the August 2008 report
(explanation of balance on DHS and EFSP Sequoyah County). The motion carried with a unanimous roll call vote.
FINANCIAL REPORT-CREDIT CARD REPORT: A motion was made by Kenny Richard and seconded by Mike
Ballard to accept the Credit Card Reports (July 2008 and August 2008) as presented. The motion carried with a
unanimous roll call vote.
PROGRAM STATUS REPORTS: A motion was made by Mike Ballard and seconded by Sam Chandler to accept
the Program Status Reports (August and September 2008) as received. The motion carried with a unanimous roll
call vote.
HEAD START – PLANS: A motion was made by Danny Braden and seconded by Kenny Richard to accept the
Health / Mental Health Plan and the Nutrition Plan as presented. The motion carried with a unanimous roll call
vote.
HEAD START – CONTRACT WITH BILL WILLIS FYW SITE: A motion was made by Mike Ballard and seconded by
Danny Braden to accept a contract between Bill Willis and Cookson Hills Community Action – Head Start for the
Full Year West site. The motion carried with a unanimous roll call vote.
ADMINISTRATIVE – VOLUNTEER POLICY: A motion was made by Danny Braden and seconded by Addie Griffin
to accept the Volunteer Policy as written. The motion carried with a unanimous roll call vote.
ELECTION OF OFFICERS – CHAIRMAN: A motion was made by Sam Chandler and seconded by Addie Griifin to
nominate and keep Bruce Tabor as Board Chairman. There being no further nominations, Bruce Tabor was
elected by acclamation. The motion carried with a unanimous roll call vote.
ELECTION OF OFFICERS – VICE-CHAIRMAN: A motion was made by Addie Griffin and seconded by Sam
Chandler to nominate Kenny Richard as Vice-Chairman. There being no further nominations, Kenny Richard was
elected by acclamation. The motion carried with a unanimous roll call vote.
ELECTION OF OFFICERS – SECRETARY: A motion was made by Addie Griffin and seconded by Sam Chandler
to nominate Crystal Jones as Secretary. There being no further nominations, Crystal Jones was elected by
acclamation. The motion carried with a unanimous roll call vote.
It was mentioned that for Field Trips and Fund Raising that we will continue to go by Policies and the Head Start
Hand Book until policies are changed. The agency changes the policies once a year if needed and also changed
if required by funding source.
The meeting adjourned at 6:30 p.m.